Headcount is the number of people working in a company or in a department at any given time. Headcount, unless otherwise specified, includes everyone: full-time, part-time, temporary, and contract workers.

What is an employee headcount report?

An employee headcount report helps you keep track of your organization’s headcount to allow you to plan your staffing requirements now and into the future.

How do you calculate headcount?

To calculate an overall headcount, a full-time employee working 40 hours per week is counted as one worker, and a part-time employee working 20 hours per week is counted as half a worker. So, if you have 400 full-time staff and 100 part-time staff, your total headcount would be 450, even though you have 500 individuals working for your organization.

Why should HR leaders care about headcount?

Headcount is usually unnecessary for small companies with just a handful of employees. Yet, firms with hundreds or thousands of staff should take headcount seriously. Measuring headcount throughout different periods enables HR leaders to stay up-to-date on the number of workers and their roles, helping them to maintain a well-functioning and agile workforce.

How can monitoring headcount improve company culture?

Calculating headcount is fundamental to making intelligent workforce planning decisions. Knowing the number of people within a specific unit enables HR leaders to build and nurture a workforce composed of talented and passionate workers. Ensuring that everyone is accounted for assists the headcount team in building a robust company culture comprised of the right individuals in the appropriate positions.

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