Introduction

Forgetting a friend’s birthday: awkward but forgivable.

When it comes to your teammates and employees, however, forgetting the little things isn’t an option. While none of our brains are perfect, there are occasions where managers and HR can’t mess up, such as introducing new hires, celebrating birthdays, and addressing personal and professional milestones. 

So what do you do?

You rely on your tech stack. We haven’t built an army of thinking robots yet. Still, we have several tools (yes, including bob) that can help us do better work, mitigate human error, and increase productivity.

To help you stay on top of things and your teammates feel valuable, we created Task Lists: An automation feature in bob that allows you to build chains of events, one triggering another, so you can set it, forget it, and still keep everyone happy. Meet some of our favorite Task Lists, built for people-first cultures.

Task List dictionary

Before we get started on Task List templates, let’s go through the terminology.

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_elements.png
Task List Dictionary

Task List templates

We’ve chosen a few of the office’s most common people occasions and made them into templates:

We’ve noted which tasks are for admin, managers, and employees using these symbols:

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_elements3.png
Assignee to task

1. Birthday wishes

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements4.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements5-2-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements6.png

2. Promotions and internal movement

Task List name: Internal change
Scheduling criteria: Trigger manually after a promotion or internal mobility
Target group: All employees

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements7.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements8-1-1900x1140.png

3. Remote onboarding

Task List name: Remote onboarding
Scheduling criteria: Selected once the employee works remotely
Target group: All employees

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements9.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements10.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements11-1-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements12.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements13.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements14-1-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements15-1-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements16.png

4. Office-based onboarding

Task List name: Onboarding
Scheduling criteria: 14 days before the start date
Target group: All employees

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements17.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements18.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements19-1-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements20-1-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements21.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements22.png

5. Offboarding

Task List name: Offboarding
Scheduling criteria: 5 days before termination
Target group: All employees

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements23.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements24.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements25-1-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements26.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements27.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements28-1-1900x1140.png
How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_Lists_elements29.png

Automation is the future

We used to have notebooks, and we used to have calendar pings. Now we have Task Lists keeping us in order. By setting up customizable Task Lists, you can keep your HR processes organized without endless reminders and sticky notes. Imagine what you can do with all the time you’ll save.

How to automate HR processes using Task Lists - How_to_automate_HR_processes_using_Task_elements23-1.png