Back-to-the-office survey template

Support your people and help them feel more comfortable by using survey insights to guide your organization’s recovery plan.
While it is essential to listen to employees, it is equally important to respect their privacy and maintain confidentiality. Keep your finger on the pulse without putting people on the spot by using surveys that deliver real-time feedback to inform your back to work strategy. Your back to work survey can include open-ended questions to encourage more open and nuanced communication in addition to Likert scale and multiple-choice questions.

Before bringing your team back to the office:

Want to gauge your team’s feelings about the COVID-19 period?
Want to understand the effect of working from home and the impact on coming back?
Check out our 19 fully tested survey questions below that you can use for your company.

We have also shared with you the top-level benchmark results from the national survey we conducted online using the services of Pollfish in May 2020. It includes responses from 1,000 full-time employees ages 18 and up in the United States. Comparing the answers you will have with the benchmark results will help you craft your back to the office strategy.

General background

2 questions

  1. On a scale of 1 to 5, how confident are you in your company’s ability to overcome the operational challenges caused by COVID-19?
Question 1- Hibob benchmark research May 2020
  1. On a scale of 1 to 5, rate how informed does your company makes you feel about changes and measures taken in response to COVID-19?
Question 2-Hibob benchmark research May 2020

Work from home experience

4 questions

  1. Do you feel your current work-from-home environment is comfortable and enables you to be effective and productive in your work?
    • No, I do not feel at all productive in my current environment
    • No, I get work done, but I don’t feel I’m performing to my highest potential
    • Yes, I feel equally productive as compared to my normal office setting
    • Yes, I feel more productive than in my normal office setting
Question 3- Hibob benchmark research May 2020
  1. Do you feel you have the equipment and resources you need to perform your job effectively from home?
    • No, I feel completely unprepared
    • No, I don’t have everything I need, but I can get by
    • Yes, I have most of what I need
    • Yes, I have everything I need to work from home
Question 4- Hibob benchmark research May 2020
  1. On a scale of 1 to 5, do you feel your current work environment is conducive to working from home in the long-term?
Question 5- Hibob benchmark research May 2020
  1. Do you believe you are able to perform your job well while working from home?
    • I am not able to perform my job well at home
    • am able to perform my job sufficiently at home
    • I able to go above and beyond while working from home
Question 6- Hibob benchmark research may 2020

Process and communications

5 questions

  1. Do you believe your current tasks and priorities are well-defined?
    • I do not fee that I have a clear direction at work
    • My tasks are somewhat defined, but they are not clear enough
    • My current tasks and priorities are very well defined
Question 7- Hibob benchmark research May 2020
  1. Has your manager been available to you when needed?
    • No, I have a lot of trouble getting in touch with my manager
    • I can sometimes get in touch with my manager when needed
    • Yes, I can often get in touch with my manager when needed
    • I can always get in touch with my manager when needed
Question 8- Hibob benchmark research May 2020
  1. Are you able to communicate regularly and effectively with your teammates?
    • No, I can’t communicate with my teammates at all.
    • No, I have very little communication with my teammates
    • Sort of, there is some communication with my teammates
    • Yes, I communicate with my teammates often
    • Yes, I regularly and effectively communicate with my teammates
Question 9 – Hibob benchmark research May 2020
  1. On a scale of 1 to 5, how comfortable are you attending to your family as needed during work hours?
Question 10 – Hibob benchmark research May 2020
  1. Do you feel comfortable approaching your manager regarding personal matters?
    • No, not at all
    • Sometimes, depending on the subject
    • Yes, I feel very comfortable
Question 11- Hibob benchmark research May 2020

Preferences about coming back to the office

3 questions

  1. What are you most looking forward to about returning to work?
    • Getting back into my regular work routine
    • Seeing and working side-by-side with my colleagues
    • Being able to communicate face to face
    • Being able to renew my work-life balance
Question 12- Hibob benchmark research May 2020
  1. What is your favorite aspect of your job?
    • The work I do
    • The compensation and benefits package offered
    • My colleagues, I enjoy working with the people in my company
    • Our company culture (i.e. office outings, catered lunches, flex hours, etc.)
Question 13- Hibob benchmark research May 2020
  1. After this time period working from home, would you prefer to be able to maintain your routine of working from home?
    • Yes, I actually prefer to work from home regularly
    • Yes, but it would be better to be able to come into an office once or twice a week
    • No, I prefer to work from the office
Question 14- Hibob benchmark research May 2020

Post Covid19 health and safety practices

5 questions

  1. On a scale of 1 – 5, when the timing is right, how comfortable are you to get back to working at the office?
Question 15- Hibob benchmark research May 2020
  1. What would you need to feel safe coming back to work at the office? (Open Ended)
  1. As part of a routine, before entering into the office it will be a requirement to measure your temperature and report it to your employer. On a scale of 1-5, how comfortable are you with this requirement?
Question 16- Hibob benchmark research May 2020
  1. When returning to the office, people may need to wear a face mask and disposable gloves and maintain a six-foot distance from coworkers. On a scale of 1-5, how comfortable would you be working under those conditions?
Question 17- Hibob benchmark research May 2020
  1. What else will the COVID-19 pandemic experience make you change about the way you work? (open-ended)

Back to the office strategy

Listen to your employees

Articulating your organization’s back to work strategy clearly and in advance doesn’t mean that people won’t have questions and concerns. Recent research has found that close to 60% of employees surveyed are fearful of contracting COVID-19 if they return to work. Managers should take employee concerns seriously and not dismiss them.

As much as possible, let employees decide when they are ready to come back to prevent unnecessary stress and tension. In particular, if an employee shares that they are vulnerable to the virus, take additional steps to keep them safe. If a team member expresses that they are struggling with mental health issues, guide them to appropriate resources and let them work from home if possible.

Summary

While it is essential to listen to employees, it is equally important to respect their privacy and maintain confidentiality. Keep your finger on the pulse without putting people on the spot by using surveys that deliver real-time feedback to inform your back to work strategy. Your back to work survey can include open-ended questions to encourage more open and nuanced communication in addition to Likert scale and multiple-choice questions.

Before bringing your team back to the office:

  1. Ask how the WFH experience has been for them and gauge whether employees feel they can continue working from home productively. This is also an opportunity to ask what your employees need in order to thrive either at home or in the office.
  2. Determine what fears and challenges people are facing as the crisis winds down, both generally and specifically related to coming back to work. This may include asking whether employees are comfortable leaving their families yet, how fearful they are of infection, and whether they will be able to comply with hygiene requirements such as temperature checks and wearing face guards.
  3. Assess whether employees are satisfied with management and workflow. This should include inquiring how available managers are to their people and how comfortable employees are approaching their managers.
  4. Finally, get an overall understanding of employee morale by asking if they are confident that the organization will recover from this crisis and what they like or dislike about their jobs.

A back-to-work survey can help HR determine whether employees are prepared to come back to work after an extended period of working from home and which employees to bring back first.