"Incorporating bob in our day-to-day work has helped us manage the company’s internal growth”Diego Solveira Head of People at Ualá
The challenge: Accessing employee data and metrics
Hiring managers and other decision-makers need access to employee data to benchmark salaries, check performance metrics and analyze people trends to make decisions that will help increase job satisfaction, help with effective onboarding, and much more. The Ualá HR team used complex spreadsheets with many fields listing vast amounts of data which was hard to track and use. Specific HR team members controlled this information, with other stakeholders needing to request access every time they had an inquiry, making it very inefficient. With a planned surge in new hires, the HR team needed to be more aligned, transparent, and efficient.
The solution: bob as a centralized source of people data
Ualá has stopped using spreadsheets stored in different locations for HR-related data. All people-related information is now saved in bob and is easily accessible by everyone on the HR team. With KPIs defined and built within bob, data can be easily extracted, and reports and graphs easily created by the HR team in just a few clicks for use for presentations on employee data at monthly management meetings.
The challenge: Managing a surge in hiring and onboarding
Ualá had a planned headcount growth of 200% for 2020, which meant hiring at least 50 people per month. A considerable task during regular times, but then the pandemic hit, and all hiring and onboarding had to be continued remotely, maintaining the same pace and standards.
The solution: bob’s integration with the Comeet applicant tracking system
With such aggressive hiring goals in place, Ualá wanted to streamline the process as much as possible. The company was already using an applicant tracking system (ATS) called Comeet for recruitment and welcomed its seamless integration with bob. This enabled Ualá’s HR leaders to easily onboard new hires as their data already existed in the ATS from the recruiting and hiring process (contact information, CV, employment agreement, and start date.) This integration has saved hours of data entry for their hundreds of new hires. bob’s onboarding workflows have made remote onboarding professional, effective, and efficient.
Following the launch, the HR team set up onboarding days at each of the UK sites, inviting each staff member to set up a time slot to receive bob training and support. The training went well and all employees quickly became familiarized with the platform, thanks to bob’s easy and intuitive employee user interface.
The challenge: Taking control of company growth
Ualá prides itself on being an organization with a flat hierarchy. As the company grew, HR was concerned about optimizing productivity and maintaining an employee-manager ratio that would keep the company balanced and ensure that teams would not become too large to manage effectively.
The solution: bob’s Org Chart
bob’s Org Chart enables the HR team to view the company structure easily and plan how many managers they need to recruit. The Org Chart is also beneficial for employees, particularly new hires that are onboarded remotely, enabling them to look up people in the company, their titles, and departments.
“Being able to keep track of the process flow for each hire was key to the success of this year’s almost 200% remote growth.”
Main takeaways:
- Ualá now has all of their HR data organized in one centralized system, replacing their complex and inaccessible spreadsheets
- bob’s reports provide important company insights and data which can be regularly presented to management
- bob’s integration with Comeet ATS has helped to streamline Ualá’s recruitment and growth
- With bob’s Org Chart, Ualá’s HR team can get an overview of the company structure, helping them to plan recruitment and keep team sizes manageable
- bob’s Org Chart also allows employees to get to know their peers, providing a visible picture of people’s titles, departments, and the organizational structure
