Best HR software for HR generalists at tech SMBs

Maintain accurate, secure, and compliant HR data
Standardize hiring and onboarding processes
Build scalable, automated HR operations for rapid growth

1811 reviews on G2 | 4.5/5

1811 reviews on Capterra | 4.5/5

Modern, fast-growing, global businesses love Bob

What makes HR generalists at tech SMBs choose HiBob?

Keep HR data secure and audit-ready across locations

VaynerMedia centralized documents, approvals, and HR records in Bob, replacing manual processes and ensuring accuracy and consistency across offices.

Ensure hiring and onboarding processes run consistently

Defined.ai automated onboarding workflows across three countries, digitized 360° reviews, and replaced fragmented systems with centralized processes for scaling teams.

Automate and standardize HR operations for scaling

Kustomer digitized onboarding and reviews, automated workflows, and consolidated people data across sites—cutting down on manual work and enabling consistent global processes.

HiBob is recognized as one of the best HR platforms

HiBob’s best features for HR generalists

Centralized employee records and document storage

Store employee data, documents, and contracts securely with role-based access
Track changes and approvals for accuracy and audit readiness
Standardize templates and processes across locations

Integrated hiring pipelines and automated workflows

Connect Bob to your ATS to move candidates smoothly into onboarding workflows
Automate checklists and document collection so every new hire gets up to speed quickly
Track hiring progress and onboarding readiness in real time

Time-off and attendance tracking and payroll connectivity

Automate onboarding, offboarding, and employee lifecycle changes
Use workflows to ensure processes follow a consistent order
Integrate HR, payroll, IT, and recruitment systems to reduce manual work

Why HR generalists in tech love HiBob

$54K

Annual savings when using HR automation for time management

+18%

More productivity when employee engagement improves

+23%

Higher profitability when employees are more engaged with the company

How the Director of Talent Acquisition and Compensation from Defined.ai scaled their people processes

The Challenge

Defined.ai had teams across the US, Portugal, and the Far East with a small team managing HR manually. With inconsistent onboarding, unstructured reviews, and no centralized data system, it was hard to scale or gain strategic people insights.

The Solution

Defined.ai adopted Bob to centralize employee data, automate onboarding, and introduce structured performance reviews. Using analytics to support retention and DEI strategies, they created self-assessments and tracked turnover.

The Results

Bob helped Defined.ai scale its people processes across locations, replacing manual systems with automation and better visibility. Employees had a better onboarding experience, HR got strategic insights, and performance reviews became more meaningful.

In 2020, we doubled the size of our company. We couldn’t have hired as many people as we did without Bob. We can now automate all our processes, which saves us a lot of time and resources.

Brunno Ribeiro, Director of Talent Acquisition and Compensation, Defined.ai

Learn more

FAQs about HiBob for HR generalists in tech

How does HiBob help keep HR data accurate?

HiBob gives you a single, centralized system where all your employee data lives—with controlled access so only the right people can make changes. Every update is tracked automatically, so you always know who changed what and when. You can set up standardized templates and processes across all your locations, which keeps your data consistent and accurate as you grow.

Can employees and managers find answers without always asking HR?

Yes—employees and managers can update their own information, request time off, and access company policies without pinging HR for every little thing. Automated workflows guide people through common processes step by step, so your team can focus on work that actually needs a human touch.

How does HiBob speed up manual HR processes?

HiBob connects your HR, payroll, IT, and recruitment systems so data flows automatically between them. You can automate onboarding, offboarding, and lifecycle changes, and workflows ensure every process follows the same sequence. The result is faster, more reliable HR operations that keep up with a growing company.