Best HR software for HR assistants at tech SMBs

Maintain accurate, secure, and compliant HR data
Standardize hiring and onboarding processes for scaling
Build scalable, automated HR operations for rapid growth

1811 reviews on G2 | 4.5/5

1811 reviews on Capterra | 4.5/5

Modern, fast-growing, global businesses love Bob

What makes HR assistants at tech SMBs choose HiBob?

Keep HR data accurate, secure, and audit-ready

VaynerMedia centralized documents, approvals, and HR records in Bob, replacing manual workflows to ensure accuracy and consistency across their offices.

Ensure hiring and onboarding processes run consistently

Defined.ai automated onboarding workflows across three countries, digitized 360° reviews, and replaced siloed systems with centralized processes as teams scaled.

Automate and standardize HR operations for scaling

Kustomer digitized onboarding and reviews, automated HR workflows, and unified people data across sites—reducing manual work and enabling consistent global processes.

HiBob is recognized as one of the best HR platforms

HiBob’s best features for HR assistants

Centralized employee records and document storage

Store employee data, documents, and contracts securely using controlled access
Track changes and approvals for accuracy and audit readiness
Standardize your templates and processes across locations

Integrated hiring pipelines and onboarding workflows

Connect Bob to your ATS to move candidates easily into onboarding workflows
Automate checklists and document collection so each new hire ramps quickly
Follow hiring progress and onboarding readiness in real time

Automated workflows and time-off tracking

Automate onboarding, offboarding, and lifecycle changes
Use workflows to ensure processes follow the same sequence
Integrate HR, payroll, IT, and recruitment systems to reduce manual work

Why HR assistants in tech love HiBob

$54K

Annual savings when using HR automation for time management

+18%

More productivity when employee engagement improves

+23%

Higher profitability when employees are more engaged with the company

How the Director of Talent Acquisition and Compensation from Defined.ai scaled their people processes

The Challenge

Defined.ai was spread across the US, Portugal, and the Far East with a small HR team handling everything manually. Onboarding was inconsistent, reviews had no structure, and there was no centralized data system—making it hard to scale or get strategic people insights.

The Solution

Defined.ai implemented Bob to centralize employee data, automate onboarding, and set up structured performance reviews. They created self-assessments, monitored turnover, and used analytics to support retention and DEI strategies.

The Results

Defined.ai grew its people processes across locations with Bob, trading manual systems for automation and visibility. Employees had a better onboarding experience, HR got strategic insights, and performance reviews became more meaningful.

In 2020, we doubled the size of our company. We couldn’t have hired as many people as we did without Bob. We can now automate all our processes, which saves us a lot of time and resources.

Brunno Ribeiro, Director of Talent Acquisition and Compensation, Defined.ai

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FAQs about HiBob for HR assistants in tech

How does HiBob keep HR data accurate and reliable?

HiBob stores all employee records in one centralized system with controlled access, so only the right people can view or change sensitive data. Every update is tracked automatically, giving you a clear audit trail. You can standardize templates and processes across locations to keep everything consistent.

Can employees handle tasks themselves instead of relying on HR?

Yes—employees and managers can update their info, request time off, and access policies directly in Bob without waiting on HR. Automated workflows walk them through common processes, so there’s less back-and-forth. This frees you up to focus on higher-priority work.

How does HiBob help with slow, manual HR processes?

HiBob connects your HR, payroll, IT, and recruitment systems so data flows between them automatically. You can automate onboarding, offboarding, and approvals instead of doing everything by hand. This cuts down on errors and speeds up day-to-day operations.