Best HR software for HR assistants at SMBs in manufacturing

Build automated HR operations across locations
Maintain accurate, compliant HR data across sites and shifts
Provide leadership with real-time workforce insights

1811 reviews on G2 | 4.5/5

1811 reviews on Capterra | 4.5/5

Modern, fast-growing, global businesses love Bob

What makes HR assistants at SMBs in manufacturing choose HiBob?

Automate HR operations across factory and office locations

TourRadar automated onboarding, time-off and performance, saving 40 hours weekly of admin and established standardized HR across sites.

Keep HR data accurate and audit-ready across multiple sites

Kustomer centralized HR records, performance cycles, and onboarding documentation in Bob, phasing out manual workflows and ensuring every process stage was tracked and audit-ready across locations.

Give Operations and leadership reliable workforce data

ecosio reduced payroll time by 75%, saved €582K per year, and provided leaders with real-time visibility into workforce metrics through AI-powered analytics.

HiBob is recognized as one of the best HR platforms

HiBob’s best features for HR assistants

Automated workflows and attendance tracking

Automate onboarding, offboarding, and status updates
Use workflows to ensure all steps and sign-offs follow the same sequence
Integrate HR, time tracking, and payroll to reduce double handling and increase accuracy

Centralized employee data and document storage

Store employee documents, contracts, and certifications safely in one place
Use tracked approvals and document version control to stay compliant
Standardize templates and HR processes across sites

AI-powered dashboards and predictive analytics

Use AI-powered dashboards to track headcount, attendance, overtime, and cost trends
Pinpoint attrition or absence hotspots with AI-driven analytics
Provide accurate data to management for shift planning and forecasting

Why HR assistants in manufacturing love HiBob

$54K

Annual savings when using HR automation for time management

+18%

More productivity when employee engagement improves

+23%

Higher profitability when employees are more engaged with the company

How the HR Manager from Zavida coffee roasters modernized their HR processes

The Challenge

Zavida operated for over 30 years with paper-based HR processes. With 113 people across two Canadian sites, onboarding, time-off, and performance reviews were all manual—making it tough to scale, engage factory workers, and stay compliant.

The Solution

Zavida implemented Bob to modernize HR and connect factory and HQ staff. The team rolled out the mobile platform, automated onboarding and reviews, and localized communications to improve access and engagement across both locations.

The Results

With Bob, Zavida now runs all HR processes digitally. Factory staff can update personal info, submit time-off requests, and engage with company-wide announcements. Performance and onboarding are streamlined and compliant.

In the last couple of months, new policies have been released in Ontario, and it’s easy to send those out to our people using Bob. There’s also compliance when it comes to payroll. In the past, I had to keep files of everyone’s timesheets, but now we can just refer back to Bob. Also, Bob has a trail, so I can go back and see the changes if I delete something. And, when we are audited, they are happy with Bob and the data it provides us for compliance purposes.

Brittney Sim, HR Manager, Zavida

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FAQs about HiBob for HR assistants in manufacturing

How does HiBob reduce manual HR processes?

HiBob connects all your HR workflows in one platform, so you’re not switching between different systems or copying data manually. Automated workflows handle onboarding, time-off requests, and approvals consistently across all your sites, while payroll and time tracking integrations eliminate double entry and reduce errors.

Can HiBob help track certifications and employee documents?

HiBob stores all employee documents, contracts, and certifications in one secure location that’s accessible from anywhere. Version control and tracked approvals keep you audit-ready without the paperwork chaos. You can standardize templates across sites and set reminders for expiring certifications so nothing slips through the cracks.

How does HiBob give leadership real-time workforce data?

HiBob’s AI-powered dashboards give leadership instant access to headcount, attendance, overtime, and cost trends across all your sites. The platform spots patterns like attrition hotspots or absence trends early, so you can address issues before they impact production and make confident decisions about shift planning.