Employee onboarding software for small businesses
Give every new hire a smooth start without adding work for your HR team.
Modern, fast growing, global businesses love Bob
Onboarding workflows that run themselves
HiBob runs the full pre-boarding and onboarding workflow: document collection, e-signatures, task assignments, and IT equipment requests. New joiners arrive set up on day one rather than chasing paperwork through their first week, and teams cut manual setup time while strengthening early retention.
Everything you need to onboard
Automated manual tasks
Automate manual onboarding tasks
Every new joiner gets the same first week.
Customized workflows
Customize your onboarding workflows
Build a personal path for every role, team, and location.
New hire engagement
Boost new hire engagement and productivity
Help new joiners get up to speed from day one.
Company culture
Showcase your company culture
Help your new team members get a feel for the organization before day one.
Data management
Organize and manage team member data
Keep onboarding information connected to the HR records your team relies on.
A stronger start for every new hire
Bob is so easy to use, which is important as people's time is so precious and everybody has so much on their plate, so much that they're always juggling…it’s information that’s at your fingertips.
HiBob is an HCM platform that's highly integrated and very easy to use. They grew at 51% last year, and their AI is one of the most integrated systems I've seen.
Josh Bersin, HR Thought Leader, Josh Bersin
Bob is Fiverr’s single source of truth. Many of our departments rely on the data that Bob provides, and we make that data accessible for everyone.
Why growing businesses choose HiBob for onboarding
BEFORE BOB
Onboarding runs differently every time
- Your HR, IT, and payroll tools don’t hand information to each other
- New joiners spend their first week chasing paperwork
- IT and payroll learn about the start date on the first morning, too late to prepare
AFTER BOB
Everyone gets the same strong start
- One flow triggers every task from the start date
- New hires finish their paperwork before they start
- The same record feeds payroll, benefits, and the org chart
Loved by users. Proven by experts.
#1
Vendor Satisfaction 2025
#1
Best HR software
2026
Best advance in practical AI
2026
Exemplary Provider HCM
Explore more ways HiBob can support your people
Help new joiners thrive well beyond the first 90 days.
Get an HR platform built for small business
Manage people data, time off, and approvals in one platform, so core HR keeps up as your team grows.
Create an HR base that scales
Keep team member records, org charts, and workflows in one place, so onboarding data flows straight into the rest of HR.
Simplify payroll and benefits
Connect onboarding to payroll and benefits so new joiners get set up, paid, and enrolled without extra data entry.
Plan headcount as you grow
Model hiring plans and track budget in real time, so you always know who to onboard next and when.
See how HiBob makes onboarding effortless
Learn more about onboarding for small businesses
Frequently asked questions
The cost of onboarding software varies based on the features, number of users, and type of subscription model. The value of great HR tech like HiBob is in reducing team member turnover, increasing employee engagement, and maximizing productivity. HR leaders can use HiBob to cut down the expenses associated with re-hiring and training, ultimately improving the long-term profitability of your team.
Depending on the size of your company, you can complete basic onboarding tasks like paperwork and initial training within a week. True onboarding involves integrating the new people into company culture, processes, and their role, which can take three to six months. Some organizations even extend onboarding up to a year for optimal retention and productivity.
Small businesses often operate with limited HR staff and resources, which can make it challenging to execute comprehensive onboarding. Small business onboarding software automates key tasks like document collection, task assignments, and training. The right system reduces time, manual paperwork, and overall costs to complete onboarding processes.
To select the right onboarding software, think about the future growth and flexibility you want for your business. Avoid complex, manual processes by prioritizing onboarding software that’s affordable, scalable, and easy to use. Outline your onboarding goals and team needs, like automating necessary paperwork, streamlining manager check-ins, and tracking task completion. Then, send requests for proposals (RFPs) to leading providers so you can compare their features with your list of must-haves.
Yes, HiBob supports preboarding as part of the orientation process by allowing new people to complete necessary paperwork, access company resources, and connect with relevant team members before their official start date.
Absolutely. Onboarding doesn’t need to be a one-size-fits-all process. HR leaders can use HiBob’s onboarding software to tailor workflows to specific roles, departments, or global locations. Set up unique tasks for your dev team, different onboarding activities for marketing, or assign compliance requirements based on regional needs.
You can ensure each new person receives a personalized experience that aligns with their unique responsibilities and goals. You can even set reminders for manager check-ins to offer better support throughout the process with HiBob.
Yes. Onboarding flows can be built per location and work type, so a remote hire in another country gets the right paperwork, equipment steps, and introductions without a separate process. Preboarding, e-signatures, and check-ins all happen in HiBob, and new joiners can complete their tasks and paperwork from mobile.